Thank you for considering making Reliable Plant Conference & Exhibition a part of your 2020 plans. We are so glad you recognize the benefits of educating yourself, networking and exploring your industry at events like ours.

We want to make your preparations as convenient as possible, so we’ve written this form letter to help you justify conference and travel expenses to your supervisor(s). The areas in red are for you to customize.

Dear [Name],
I’m writing to request approval to attend Reliable Plant Conference & Exhibition April 07-09, 2020, in Louisville, KY. Based on the session topics and companies planning to exhibit at Reliable Plant, I think what I learn will directly help with [insert relevant company priorities here].

For example, my time at this conference will include:

• More than 90 learning sessions and end-user case studies
• ICML, SMRP and Infraspection onsite certification opportunities
• 20+ hours to interact with exhibitors such as Allied Reliability, C.C. Jensen, Inc., Cannon Instrument Company, Closed Loop Recycling, COGEP INC., Dexsil Corporation, Hilco Filtration Systems, Mighty Lube, No Limit Oil Filtration Technologies LLC, Noria Corporation, PsiKick, R&G Laboratories, Inc., SEC of America (SHINKAWA Electric), Tennessee Bottle Company / Indiana Bottle Company
• 25+ hours to network with fellow conference participants
• Unlimited exposure to emerging technologies, trends and processes designed to generate immediate, bottom-line cost savings

The full conference price for an individual is $1,395 but:
Option A: can be reduced to $1,095 if we register early
Option B: can be reduced to $945 if we register a group of 3 or more
Option C: can be reduced to $845 if we register a group of 10 or more

Reliable Plant registration includes: conference attendance, all learning sessions including the opening keynote, conference proceedings, exhibit hall access, daily continental breakfasts, lunches in the exhibit hall (Tuesday and Wednesday), meet and greet opening reception on Tuesday, a networking reception, and a $1,495 coupon for me or another [company name] employee to receive a Noria training any time in 2020 year.

My estimated conference costs are:
Airfare: $ [xxx]
Transportation: $ [xxx]
Hotel: $ [xxx]
Meals: $ [xxx] (Breakfast and lunch included in conference fee)
Conference Fee: $ [xxx] – based on Option A, B or C above
Pre- and/or Post-Conference Workshops:
TOTAL: $ [xxxx]

There will be several "how-to" presentations on cost-cutting strategies and technologies already benefitting our peers. I’ll learn ways we can expand our capabilities without requiring a lot of resources. Specific cost-cutting sessions that I’m interested in include: [List Top 3 Sessions Here].

I also noticed several vendors on the exhibitor list that I’d like to vet for possible future use. I plan to meet with [Vendor A, Vendor B, Vendor C] to get some good information to bring back.

Given all the networking opportunities, I anticipate meeting other attendees working on the same priorities and hopefully building some new business relationships as a result. This event has great case-study presentations on topics relevant to our industry as well as that specifically address our priorities, including: [Topic A, Topic B, Topic C].

I feel other staff members here will benefit from my attendance through the recommendations and action items I’ll have when I return, and they will have the option of viewing especially helpful presentations on the conference proceedings I bring back. Whatever valuable information I gain, the team will gain as well.

Please accept this proposal to attend Reliable Plant 2020. I’m confident that we will receive a significant return on our investment.

Thank you for your consideration.
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